Job Description

Administrative Assistant to Dean of Correctional Programs

Position Title: Administrative Assistant to Dean of Correctional Programs
Department: Dept of Corrections
Supervisor: Dean of Correctional Programs South

Description of Essential Functions (critical tasks):

Job Summary: Provide registration and admission functions for Corrections Division as well as training for clerical staff at Correctional Center sites.
  • Prepare letters and memorandums for the Deans of Correctional Programs.
  • Provide training on registration and admissions to Correctional Center site clerical staff.
  • Create sections in Datatel for all correctional center programs.
  • Distribute and track all rosters.
  • Act as a liaison contact between Correctional Center site clerical staff and campus Admissions office.
  • Create and Maintain filing system of all correspondence.
  • Maintain centralized filing system on all Correctional Center sites and staff.
  • Responsible for the accuracy of rosters from each Correctional Center sites.
  • Answer phones and direct calls as required.
  • Assist institutional personnel in emergency situations.
  • Assist with preparation of the Department of Corrections contract with Lake Land College.
  • Provide follow up training to site clerical staff as needed.
  • Maintain equipment assigned to area.
  • Be on site a minimum of 37.5 hours per week (30 minute lunch).
  • Arrive at work site prior to beginning of established shift.
  • Attend college and staff meeting as required.
  • Attend training as required.
  • Observe, support, and enforce the regulations, policies, and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.
  • Conduct oneself in a professional manner.
  • Notify supervisor well in advanced of absence.
  • Abide by D.O.C. and Lake Land College regulations at all times.

Specific Functional Job Requirements

Education: Associate degree required. Bachelor degree preferred
Experience: Clerical, Computer, Bookkeeping Experience required. Correctional Experience preferred.
Knowledge: Highly developed bookkeeping, computer, clerical and software knowledge required.
Skills Analytical Skills required, Good communication skills required.
Personal: Excellent Interpersonal Skills.
Physical: Must be able to perform routine clerical tasks and be able to drive to required locations. Drug Testing Required.
Machines and equipment used: Computers, Typewriters, Adding Machines, Duplication Equipment, Multi-Line phones, and Calculators.

General Employment Statement

A. Length of training and Probationary Period: 90 days
B. Hours of Work Day: 37.5 hrs/week
C. Group Affiliation: Support Grade Level: 11
D. Condition of Employment: Contractual
E. Position: N

Job Demands

Some = 1-3 hours/day Frequently = 4-6 hours/day Very Frequently = 7+ hours/day

Job Demand None Some Freq Very Freq

Physician Requirements

Physical Requirements Required

Hazards/Exposure to:

Type Required

Hazards/Exposure to:

Judgment and Reasoning Required