Job Description

Correctional Office Assistant

Position Title: Correctional Office Assistant
Department: Western Correctional Center
Supervisor: Associate Dean of Correctional Programs

Description of Essential Functions (critical tasks):

Job Summary: Provide support services to the Correctional Center Educational Programs.
  • Prepare memorandums and letters as required.
  • Prepare spreadsheets and enter information pertaining to expenditures on provided software.
  • Create and maintain student records and files.
  • Maintain time records on all full and part time employees.
  • Provide student and registration information to the office of the Executive Dean for input on the campus computer system.
  • Prepare monthly time summaries for all programs.
  • Input attendance, assignments and other information on OTS as required.
  • Create and maintain vocational reporting records as required.
  • Provide needed information for employee action forms as required.
  • Maintain HS/GED request records as required.
  • Prepare Purchase Orders and requisitions as required.
  • Provide information to the office of the Executive Dean to update Mid Term and grade rosters as required.
  • Prepare attendance forms for full and part time students.
  • Create and maintain file system on all correspondence.
  • Be on site a minimum of 37.5 hours per week (30 minute lunch).
  • Arrive at work site prior to beginning of established shift.
  • Attend both college and facility staff meeting as required.
  • Attend training as required.
  • Observe,support,and enforce the regulations,policies,and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.
  • Conduct oneself in a professional manner.
  • Prepare financial reports under the direction of the Associate Dean as required.
  • Notify supervisor well in advanced of absence.
  • Abide by D.O.C. and Lake Land College regulations at all times.
  • Provide assistance in preparing classroom materials for instructors as required.
  • Answer phones and direct calls as required.
  • Act as receptionist in College area and direct traffic as required.
  • Assist institutional personnel during emergency situations.
  • Assist in preparation of EGCC Forms on the eligible students in programs.
  • Input information on OTS for Tuition Reimbursement Program as required.
  • Review attendance records to ensure compliance with EGCC requirements.
  • Assist in administering College Admission Testing as required.
  • Maintain equipment assigned area.
  • Maintain accurate control of keys on assignment.
  • Other duties as assigned.

Specific Functional Job Requirements

Education: Associate degree preferred
Experience: Computer, Bookkeeping Experience, and Report Writing required.
Knowledge: Knowledge of software and computer operation required. Book keeping and clerical functions required.
Skills Highly developed computer skills required.Good communications skills required.
Personal: Good Interpersonal Skills.
Physical: Must be able to perform routine clerical tasks. Drug Testing Required.
Machines and equipment used: Computers,OTS/LAN systems,Typewriters,Adding Machines,Duplication Equipment,Multi-Line phones,and Calculators.

General Employment Statement

A. Length of training and Probationary Period: 90 days
B. Hours of Work Day: 37.5 hrs/week
C. Group Affiliation: Support Grade Level:
D. Condition of Employment: Contractual
E. Position: N

Job Demands

Some = 1-3 hours/day Frequently = 4-6 hours/day Very Frequently = 7+ hours/day

Job Demand None Some Freq Very Freq

Physician Requirements

Physical Requirements Required

Hazards/Exposure to:

Type Required

Hazards/Exposure to:

Judgment and Reasoning Required