Job Description

Correctional Office Assistant

Position Title: Correctional Office Assistant
Department: Lincoln Correctional Center
Supervisor: Associate Dean of Correctional Programs

Description of Essential Functions (critical tasks):

Job Summary: Provide support services to a Correctional Center Educational Program.
  • Act as receptionist in College area and direct traffic as required.
  • Answer, direct, assist incoming calls.
  • Provide assistance in preparing classroom materials for instructors as required.
  • Prepare memorandums and letters as required.
  • Prepare Purchase Orders and requisitions as required.
  • Prepare spreadsheets for expenditures and perform data entry for information pertaining to expenditures on Datatel software.
  • Create and maintain fiscal related records and files.
  • Prepare student files and perform data entry for information pertaining to admissions and registration on Datatel software.
  • Create and maintain student records and files.
  • Process and track student transcript requests
  • Distribute and track all facility and college rosters.
  • Prepare attendance forms for full and part-time academic students.
  • Input attendance, assignments and other information on DOC data system as required.
  • Input information on DOC data system for Tuition Reimbursement Program as required.
  • Create and maintain file system on all correspondence.
  • Assist Associate Dean in completion of required reports in a timely manner.
  • Be on site a minimum of 37.5 hours per week (30 minute lunch).
  • Notify supervisor well in advanced of absence
  • Arrive at work site prior to beginning of established shift.
  • Attend both college and facility staff meetings as required.
  • Attend training as required.
  • Observe, support, and enforce the regulations, policies, and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.
  • Conduct oneself in a professional manner.
  • Abide by DOC and Lake Land College regulations at all times.
  • Assist institutional personnel during emergency situations.
  • Maintain equipment assigned area.
  • Maintain control of keys per DOC requirements.
  • Perform other duties as assigned.

Specific Functional Job Requirements

Education: Associate Degree Preferred
Experience: Business/office related work and computer experience required
Knowledge: Business etiquette and general office procedures.
Skills Excellent interpersonal, oral and written communication, and organizational skills; Microsoft Office XP and general office skills as determined through assessment; and word processing skills.
Personal: Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions. Works consistently to further the college's vision and values. Work collaboratively with immediate peers and other departmental areas to support student learning and development. Shows respect and compassion for others. Values the open exchange of ideas and exhibits innovation in daily work and special projects.
Physical: Must be able to perform routine clerical tasks. Drug Testing Required.
Machines and equipment used: Computers, Copy Machine, and Calculators. College mainframe software, PC Client Server environment, Windows platforms, Microsoft Office.

General Employment Statement

A. Length of training and Probationary Period: 90 days
B. Hours of Work Day: 37.5 hours per week (mini
C. Group Affiliation: Support Grade Level:
D. Condition of Employment: Contractual (Grant Funded
E. Position: N

Job Demands

Some = 1-3 hours/day Frequently = 4-6 hours/day Very Frequently = 7+ hours/day

Job Demand None Some Freq Very Freq

Physician Requirements

Physical Requirements Required

Hazards/Exposure to:

Type Required

Hazards/Exposure to:

Judgment and Reasoning Required