Job Description

Ofc Assistant to Allied Health Programs

Position Title: Ofc Assistant to Allied Health Programs
Department: Allied Health
Supervisor: Division Chair Allied Health/Nursing Instructor

Description of Essential Functions (critical tasks):

Job Summary: Provide administrative assistance for the Allied Health Programs, Division Chair, on campus and off campus directors, faculty, college staff, students, and customers.
  • Receptionist to public, patients, students, and staff. Provides Administrative Assistant duties to instructors.
  • Answers, directs and assist incoming calls for all Allied Health Programs.
  • Notifies students concerning cancellation of classes and posts notices during instructor absences
  • Prepares mailings of departmental materials.
  • Maintains office records including budget information, purchase orders, and completes credit card reconciliation monthly.
  • Maintains inventory, budgets, and orders supplies for Allied Health programs.
  • Maintains PTA and MT Program library.
  • Compiles and disperses data from student - clinical facility yearly evaluations.
  • Prepares correspondence and compiles data for accreditation purposes.
  • Prepares, copies and revises Student handbooks, Clinical Instructor Handbook, and other forms as needed.
  • Maintains student records and cohort files according to accreditation standards.
  • Prepares and maintains accreditation information.
  • Schedules monthly appointments for massage therapy clinic and maintains client information forms for massage therapy clinic in accordance to HIPAA requirements.
  • Types, proofreads, and assists with preparation of course materials, syllabi, tests, handouts, brochures, and presentations for faculty.
  • Proctor Exams.
  • Assists in organizing special events, meetings, workshops, seminars, and other activities.
  • Assists with coordinating and maintaining contracts with external facilities.
  • Receives and delivers mail and messages to instructors.
  • Enters relevant data into the college's data management system.
  • Assists students with basic questions regarding allied health programs and directs students appropriately.
  • Performs other related duties as assigned.

Specific Functional Job Requirements

Education: High school or equivalent required;Prefer related AAS.
Experience: Minimum experience in an office setting,related experience in college setting preferred.
Knowledge: Business etiquette,general office procedures.
Skills Excellent interpersonal,oral and written communication,and organizational skills;Microsoft Office XP;and work processing skills.
Personal: Detail-oriented,self-starter who enjoys relating to a diverse population of students,staff,and public in a fast-paced work environment with multiple interruptions.
Physical: Ability to access computer screens and electronic student records in software packages currently used by the college;and ability to input data.
Machines and equipment used: College mainframe software,PC Client Server environment,Windows platforms,Microsoft Office XP,Eudora Light/Outlook,Internet Explorer, presentation equipment/software,facsimile machine,form feed/flatbed scanner and copy machine and other educational related software.

General Employment Statement

A. Length of training and Probationary Period: 90 days
B. Hours of Work Day: 29 hours per week
C. Group Affiliation: Part time Grade Level:
D. Condition of Employment: Board policy
E. Position: N

Job Demands

Some = 1-3 hours/day Frequently = 4-6 hours/day Very Frequently = 7+ hours/day

Job Demand None Some Freq Very Freq

Physician Requirements

Physical Requirements Required

Hazards/Exposure to:

Type Required

Hazards/Exposure to:

Judgment and Reasoning Required